Data Protection and Privacy Policy

Introduction

belsio HRMS (Belsons Technologies) places great importance on the security of your personal data, only partners with vendors that adhere to the strictest security and data protection standards. belsio HRMS has implemented technical and organisational security measures to guarantee the security of your personal data. Information is stored on secure networks, and access is restricted to those employees and partners entitled to access our systems.

This policy “Data Protection and Privacy Policy” explains the personal data we collect when you visit our website https://belsiohrms.io, when and why we collect the personal data, how we use them, the conditions of our disclosure to third parties, as well as how we secure the stored personal data. Please read the Data Protection and Privacy Policy thoroughly to understand how we process your personal data.

Please read the Data Protection and Privacy Policy thoroughly to understand how we process your personal data.

The Data Controller/Data Protection Officer:

Belsons Technologies
Unit GA-00-SZ-L1-RT-201, Level 1, Gate Avenue South Zone, Dubai International Financial Centre, Dubai, United Arab Emirates.

If you have any questions or concerns about belsio HRMS’s personal data practices or your privacy rights, contact us at belsiohrms@belsons.ae.

In accordance with the United Arab Emirates issued Federal Decree No 45 of 2021 (“UAE Federal Data Protection Law” also referred to as “Law No.45 of 2021”) read along with the United Arab Emirates issued Federal Decree No 44 of 2021 (“UAE Federal Data Protection Law” also referred to as “Law No.44 of 2021”) and in line with European Union (EU) General Data Protection Regulation (“GDPR”), belsio HRMS will take necessary steps to appoint as per the guidelines provided in the above decree as well as appoint a representative within the EU for all contact with European Authorities:

(There are various Authorities that you may choose from. This org may charge a fee).

I. Executive Summary

As a global organisation, belsio HRMS complies with data protection legislation and guidelines in all countries where it has locations. belsio HRMS has therefore chosen to work only with IT vendors who participate in and have certified compliance with the EU–U.S. Privacy Shield Framework and are committed to subjecting all personal data received from EU member countries, in reliance on the Privacy Shield Framework, to the Framework’s applicable Principles, or have taken other measures to comply with GDPR as mentioned below, under chapter VII. To learn more about the Privacy Shield Framework, you may visit the

U.S. Department of Commerce’s Privacy Shield List.

Belsio HRMS complies with the EU ePrivacy Directive, including the requirement for website operators to obtain user consent prior to creating Cookies. See belsio HRMS’s Cookie Policy for more details. California Consumer Privacy Act, or CCPA, complies with GDPR. Policies and procedures are in place to protect California residence data collected by belsio HRMS.

II. How We Collect and Use Your Personal Data

belsio HRMS collects personally identifiable information in the following ways:

Member and Client Data

When a prospective Employee/ Company/ Client establishes contact with belsio HRMS or subscribes to our belsio HRMS Mailing list, we collect business contact data in the form of the following data from you:

  • First and last name
  • Job title
  • Company
  • Work email address
  • Phone number
  • Town/city/state
  • Country

All personal data collected will only be used to process your application and send you product information and occasional special offers or announcements from selected belsio HRMS partners, if you have subscribed to any belsio HRMS mailing list. We do not sell personal data to anyone and only share it with third parties who are facilitating the delivery of belsio HRMS services.

We rely on the fulfilment of the contract as the lawful basis under GDPR Article 6(1)(b) for the processing of member and client data.

Human Resources Data

When you submit your application for employment with belsio HRMS , we process your personal data in accordance with applicable personal data regulations. This implies that:

  • Your personal data will be treated confidentially
  • We only use your personal data for recruitment purposes
  • We do not disclose your personal data, except for the data processors we use in our recruitment procedure.

belsio HRMS has ensured that applicants have expressly authorised personal information to be transmitted to belsio HRMS for position consideration. Access to this personal data is restricted to relevant employees within belsio HRMS only.

belsio HRMS stores employee details and performance data with security-cleared data processors, who are assisting us with these HR services. Your personal data are stored on secure servers in the United States.

Any personal data received from you with your application will only be used for the purpose of processing your application and will not be disclosed except to belsio HRMS’s security-cleared data processors in connection with the recruitment procedure.

We rely on the fulfilment of the contract to which the applicant is party or in order to take steps at the request of the applicant prior to entering into a contract as the lawful basis under GDPR Article 6(1)(b) for the processing of Human Resources Data.

Events and belsio HRMS Conference Data

Individuals within companies provide their corporate information to register for an event. During Conference and event registration, where information is voluntarily provided during event signup, we collect the following information from you:

  • First and last name
  • Job title
  • Company
  • Work e-mail address
  • Phone number
  • Town/city/state
  • Country

belsio HRMS events may be photographed and/or video/audio recorded for the purpose of reflecting the events in belsio HRMS publications and on the belsio HRMS website. We focus our efforts solely on the keynote speakers and other voluntary participants from the audience, as well as the audience as a whole.

We rely on legitimate interest as the lawful basis under GDPR Article 6(1)(f) for the processing of Events and belsio HRMS Conference Data.

Website Visitors’ Data

In general, website visitors do not need to provide personalised information to belsio HRMS. We do collect “aggregate data”, which is group data with no personal identifiers. We use this aggregate data to help us understand how the site is being used and to improve its usability. We also use it to enhance the quality and availability of products and services we offer.

We also, with explicit permission, use aggregate data from online surveys you choose to fill out for research and publication purposes.

The only personal data that is collected and retained by belsio HRMS is the visitor’s name, business contact email address, and business contact phone number. Belsio HRMS only holds the information and does not share it with other organisations.

Many websites create Cookies (small text files) when a user visits a website, and these Cookies are used to analyse aggregate user behaviour on a website. In compliance with the EU ePrivacy Directive, belsio HRMS websites ask permission from the visitor prior to set Cookies. Belsio HRMS server will only collect the following information if the visitor agrees:

  • The visitor’s IP address (including the domain name associated with the IP address, i.e. using reverse look-up).
  • The date and time of the visit to the website.
  • The pages visited on the website.
  • The browser is being used.

In addition, where this is available, belsio HRMS will also collect:

  • The country from which the visitor is accessing the website (only the ending is saved, e.g., de, since this indicates the relevant country).
  • Language of the browser.
  • The website from which the visitor is accessing the belsio HRMS website.
  • The search term used (if the site is accessed via a search engine).
  • The type of connection and operating system.

We only use this data to improve the visitor’s website experience. Please review our Cookie Policy to learn more about how we use Cookies.

Regarding Cookies, we rely on consent given as the lawful basis under GDPR Article 6(1)(a).

Inquiries

When you send an inquiry to us through our contact form, we use the personal data you stated in the contact form to answer you. Any personal data received from you will not be used for any other purpose without your prior consent and knowledge and will not be disclosed.

We rely on legitimate interest as the lawful basis under GDPR Article 6(1)(f) for the processing of data in connection to inquiries.

Surveys

To ensure that the services we offer meet your requirements, we may ask for your feedback in form of surveys and polls. Any feedback received from you will only be used for the purpose of improving our services and will not be disclosed.

We rely on your consent as the lawful basis under GDPR Article 6(1)(a) for the processing of data in connection with surveys.

Interviews

If we contact you to perform stakeholder interviews, any personal data received from you will not be used for any other purpose without your consent.

eCommerce

belsio HRMS use of e-commerce is limited to registration for a limited number of events each year. Individuals within companies provide their corporate information to register for an event. We use the data collected to process billing and orders for products/services you choose to purchase on our website.

We rely on fulfillment of contract as the lawful basis under GDPR Article 6(1)(b) for the processing of eCommerce Data.

III. Personal Data Collected From Third Parties

In some cases, we collect your personal data from third parties:

We receive a limited amount of data via lead generation programs. Contacts can change email preferences at any time and opt-out by following the links included in belsio HRMS emails for this purpose.

IV. Payment Information

When you purchase services from us, we request you to state your payment card details (name on card, billing address [street address/city/state/country], card type [e.g. Visa], card number, expiration date, security code). We use a secure third party to manage transactions and e-commerce payment processing.

Your payment information will be stored if the third party is entitled or obliged to store it pursuant to legislation. Read more about this directly with the third party.

V. Duration of Storage

We will store your personal data until these are no longer necessary for us to process. In certain situations, it may be difficult to envisage an exact period, but the below paragraphs list our periods for the processing of your personal data.

Member and Client Data

  • We store member company data and contact information of member companies for the duration of the membership with us and for a period thereafter to allow members to recover accounts if they decide to renew, to analyse the data for our own operations, and for historical and archiving purposes associated with our history as a membership organisation. For more information on where and how long your personal data is stored, and for more information on your rights of erasure and portability, please contact our data protection officer at (belsiohrms@belsons.ae).
  • Client data, i.e., data collected due to your subscription to our mailing list, will be erased as soon as possible after your deregistration to a mailing list.

Human Resources

  • If you submit an application to us, your consent is required to store your application data longer than six months after receipt. The application will be stored so you can be considered for future positions relevant to your profile.

Events and belsio HRMS Conference Data

  • As a main rule, information about participation in events and the belsio HRMS Conference is deleted as soon as possible after the Conference or event is over unless belsio HRMS has legitimate and exceptional reasons to store the data for a longer period.

Inquiries

  • Stored until six months after completion of processing of your inquiry.

Surveys

  • Stored up to five years after receipt. To the extent possible, we will store your feedback in an anonymous form, and we have a long duration of storage in order to measure our own performance over time.

In general, if we have reason to store your personal data as part of protecting our legitimate interests, including, for example, legal disputes, we reserve our right to store your personal data for an extended period and minimum until the legal dispute has been determined.

VI. Transfer of Your Personal Data

We do not rent or sell personally identifiable information to other individuals or organisations.

However, we may transfer your personal data to third parties when necessary to provide you with our service. Third parties shall mean:

  • Undertakings in the belsio HRMS
  • Business partners
  • Security-cleared data processors/subcontractors who are assisting the group or us with IT or other services

When we transfer your personal data to business partners, you should be aware that they might have stored personal data concerning you collected by other means, e.g. if you have been in contact with them in another context.

We also transfer your personal data to the above or other third parties if we are obliged to do so according to legislation or in order to protect our or the group’s interests in legal disputes.

VII. For EU Citizens

File Storage and Security

belsio HRMS partners with a security-cleared data processor to store files and data on secure servers. This data processor has self-certified under the EU-U.S. Privacy Shield Framework and thereby guaranteeing an appropriate standard of data protection, and operates to a proper standard of data security.

All data is accessed via secure connections in the United States.

Despite our efforts to establish a secure environment for the website, you should be aware that no information is completely secure on the internet. Therefore, you should always take the necessary safeguards on your own equipment.

Your Rights

You have the right to access your personal data we process concerning you. In addition, you have the right to have your data updated, rectified, or erased or to obtain a copy of your personal data. All requests shall be made in writing to (belsiohrms@belsons.ae).

Transfer of Personal Data to Third Countries

To ensure a sufficient level of security for such transfer under the GDPR, belsio HRMS has chosen to work only with vendors that:

  • Have certified compliance with the EU-U.S. Privacy Shield Framework or
  • have entered into Standard Contractual Clauses with belsio HRMS.

A copy of the Standard Contractual Clauses can be obtained by contacting (belsiohrms@belsons.ae).

Complaints

Please contact us directly if you have a complaint about our processing of your personal data. If we cannot assist you, you can file a complaint with the National Data Protection Authority.

VIII. Changes

We recognise that data protection and privacy is an ongoing responsibility, so we reserve our right to make changes to this Data Protection and Privacy Policy from time to time as we undertake new personal data practices or adopt new privacy policies, etc. If such changes are substantial, we will notify you via email if we have your email address.